Monitoring of Permits and Licenses


  1. OBJECTIVE

To ensure that statutory and regulatory requirements that may affect the integrated management systems are being monitored and complied.

  1. SCOPE

This applies to the applicable statutory and regulatory requirements of Lyceum of the Philippines University (LPU).

  1. REFERENCES

None

  1. POLICIES
  • All quality management system permits and licenses shall be monitored by Department concerned;
  • LPU shall monitor the following permits and licenses based on the List of Legal Compliance;
  • Permits and Licenses shall be updated as necessary;
  • Performance against all compliance obligations should be evaluated periodically, although the frequency and the timing of each can differ depending on:
    • legal requirements;
    • relevance of other requirements adopted as compliance obligations;
    • changes to the compliance obligations;
    • past performance relating to a compliance obligation, including the potential adverse effects associated with non-compliance;
    • expected variations in performance of a process or activity, e.g. the performance of a waste water treatment plant can vary depending on the volume of waste water received.
  • Evaluation of compliance should be an iterative process which uses the output from other areas of the environmental management system to determine whether the organization is fulfilling its compliance obligations. Methods used for evaluation of compliance can include gathering information and data, for example through:
    • facility tours or inspections;
    • direct observations or interviews;
    • project or work reviews;
    • review of sample analysis or test results, and comparison to regulatory limits;
    • verification sampling or testing;
    • review of legally required documented information (e.g. hazardous waste manifests, regulatory submittals).
  • The effectiveness of these processes and the results achieved can also provide evidence of fulfillment of compliance obligations;
  • LPU reviews reports and communication provided by interested parties (e.g. regulatory site inspection reports or audits), or communicate with interested parties specifically in relation to its compliance obligations. Where a failure or potential failure to fulfill a compliance obligation is identified, the organization should take action;
  • LPU retains documented information as evidence of its evaluation of compliance. This could include:
    • reports of the results of compliance evaluations;
    • internal and external audit reports;
    • internal and external communications and reports.